[Survey to evaluate fees charged and time limits for issuing a medical records's paper copy by hospitals of Lazio Region (Italy)]

Aim of the present study was to evaluate the different fees charged for providing paper copies of medical records and time limits for their delivery. The analysis involved all the public and private hospitals in Lazio Region (Italy). The authors administered a short telephone questionnaire to the medical affairs direction of all the hospitals in the survey. In 94.6% of cases (n=106 hospitals) the requested information have been provided. Data analysis showed that average fee charged for issuing copies of medical records was, respectively, 13.90 vs 12.66 euro for inpatient and day hospital. Average time limits for dealing with a request for paper copies of medical records was 24.2 days, less than time established by Italian Law (30 days). The survey showed, however, a huge variability that concerns both the fees and times of issue of medical charts.

Copy fees and patients' rights to obtain a copy of their medical records: from law to reality

Patients have a legal right under HIPAA to a copy of their medical records. Personal life-long medical records rely on patients' ability to exercise this right inexpensively and in a timely manner. We surveyed 73 hospitals across the US, with a geographic concentration around Boston, to determine their policies about fees for copying medical records and the expected time it takes to fulfill such requests. Fees range very widely, from $2-55 for short records of 15 pages to $15-585 for long ones of 500 pages. Times also range widely, from 1-30 days (or longer for off-site records). A few institutions provide records for free and even fewer make them accessible on-line. We argue that electronic records will help solve the problem of giving patients access to their own records, will do so inexpensively and in a format more likely to be useful than paper.

The Prohibitive Costs of Accessing Evidence Online

Delivering continuing education online involves making published materials available to learners. As part of a study that examined the use of the Internet for dissemination of information, permission to provide resources online was sought from 43 publishers, of whom 36 responded. Four (11.1%) denied permission to copy their materials. Seven (19.4%) granted permission to copy articles at no cost. The remaining 25 (69.4%) granted permission for a fee, ranging from dollar 2 to dollar 410 per article. These findings highlight a need for more accessible and cost-effective online resources to meet the challenges of evidence-based programs and practice in public health.

Medicare program; photocopying reimbursement methodology. Final rule

This final rule increases the rate of reimbursement for expenses incurred by prospective payment system PPS) hospitals for photocopying medical records requested by Quality Improvement Organizations (QIOs), formerly known as Utilization and Quality Control Peer Review Organizations (PROs). We are increasing the rate from 7 cents per page to 12 cents per page to reflect inflationary changes in the labor and supply cost components of the formula. This final rule also provides for the periodic review and adjustment of the per-page reimbursement rate to account for inflation and changes in technology. The methodology for calculating the per-page reimbursement rate will remain unchanged. We are also providing for the payment of the expenses of furnishing photocopies to QIOs, to other providers subject to a PPS (for example, skilled nursing facilities and home health agencies), in accordance with the rules established for reimbursing PPS hospitals for these expenses.

HIPAA copy charges for medical records

The HIPAA privacy rule allows providers to charge for providing copies of medical records to patients and their representatives. Providers need to know which activities in the retrieval and handling of such information can be included in the medical record copy charges. State-mandated fees for copies vary and may be preempted by HIPAA, requiring careful review by providers. Healthcare organizations that use a copy service may need to determine whether bringing the activity in house would be more cost-effective under HIPAA.

Obtaining journal reprints: the 'dos' and 'don'ts'

In a search for knowledge, and to expand their own work, scientists and academicians have depended on the work of colleagues with similar interests. While attending conferences enables one to acquire useful knowledge, the information so gained is unlikely to be lasting. Furthermore, many persons learn better by reading than by listening, and reading can be done at one's own convenience. These and many other reasons account for the increasing number of reprints requested by researchers, and in medicine, by practicing clinicians.

Cost-effective poster and print production with digital camera and computer technology

OBJECTIVE

The purpose of this report is to describe a cost-effective method for producing black-and-white prints and color posters within a radiology department.

CONCLUSION

Using a high-resolution digital camera, personal computer, and color printer, the average cost of a 5 x 7 inch (12.5 x 17.5 cm) black-and-white print may be reduced from $8.50 to $1 each in our institution. The average cost for a color print (8.5 x 14 inch [21.3 x 35 cm]) varies from $2 to $3 per sheet depending on the selection of ribbons for a color-capable laser printer and the paper used. For a 30-panel, 4 x 8 foot (1.2 x 2.4 m) standard-sized poster, the cost for materials and construction is approximately $100.

Drug information centre--analysis of activities of a regional centre

Description and evaluation of a drug information centre's (DIC) professional activities one year after establishment are summarized. The aims of the centre are: to evaluate which problem areas are frequently requested, how frequently and by whom; which information sources are the most appropriate for the service and the approximate cost of such a service. We received 80 questions during the first 8 months. The questions were mainly asked by hospital physicians (32.5%) and pharmacists (32.5%), other health-care professionals were a minority; the scopes of most frequently asked questions include general properties of active substances (12.2%), contents of particular preparations (21%), dosage (11%), side effects (21%) and indications/contraindications (15%). Cost of the service included variable (mainly phone and mail charges, copy and print of the documents) and fixed costs (cost of software and salary of the staff).

Film loan policies of radiology departments

Last year, the AHRA Southern Region Statistical Resource Committee surveyed its members about their departments' film loan policies. This article presents the results of that survey, providing information on such topics as lending original films, charging for copies, and protecting against liability. While there doesn't seem to be a standard approach to releasing films, survey findings suggest that liability issues and cost factors are of great concern in determining which policy should be adopted.

Medicare program; payment to hospitals for furnishing photocopies to peer review organizations--HCFA. Final rule

This final rule amends the regulations governing Utilization and Quality Control Peer Review Organizations (PROs) to provide for a uniform methodology for determining payment to hospitals for the costs of furnishing photocopies of medical records of Medicare beneficiaries to PROs. We also are establishing the rate of payment for these costs at $.07 per page. This amount includes payment for labor and supply costs, but not the costs of equipment and overhead, which are already otherwise paid under the Medicare program.

Analyzing the relationship with correspondence copying services

Some healthcare managers think that medical record departments are not receiving the full benefits available to them from their correspondence copy service. What are they receiving and what should they be receiving? And, what are the copying service companies getting? What should they be getting? This article examines and redefines the relationship between copying services and medical record departments.